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Overview
Members of the ISU Community (students and employees)
are automatically eligible for an ISU Net-ID.
All other Net-IDs must be sponsored.
Sponsored Net-IDs
There are currently four types of sponsored Net-IDs.
| Type | When Used |
|---|---|
| Affiliate | For an individual who is not a current employee or student, but for whom an ISU business reason exists for them to have a Net-ID. One common use is for visting professors and researchers. Another common use is to temporarily extend the use of an existing Net-ID upon an employee leaving the university by converting their Normal Net-ID to an Affiliate Net-ID. |
| Role | A Net-ID which is used (potentially by multiple employees) to perform an ISU business function. Usually it is intended to outlast the tenure of any given employee. |
| Secondary | An additional Net-ID for a student employee to separate their work from their studies (usually used to provide them with an Exchange mailbox). |
| Emeritus | When a faculty member leaves the university with emeritus status they are permitted to keep their Net-ID so long as they renew it each year (self-sponsorship). |
Process
Several people may play a part in the sponsorship of a Net-ID.
| Requester | The person who initiates the sponsorship (or sponsorship renewal) request. |
|---|---|
| Sponsored | The person who will use the sponsored Net-ID (or the Role to be performed by a Role Net-ID). |
| Sponsor | The person responsible for ending the sponsored Net-ID when the business reason for it to exist has ended. |
| Approver | The person responsible for approving the sponsorship (and renewal) of Affiliate and Role Net-IDs. Approvers are University Administrative Officers and their Delegates. |
- The Requester makes a request to create/renew a Sponsored Net-ID, nominating a Sponsor.
- If the request is for an Affiliate or Role Net-ID and the Requester is not a University Administrative Officer then they choose an Approver to route the request to.
- The Approver may approve, deny, or re-route the request.
- An Approver is not required for a Secondary Net-ID.
- Often the Requester is the same person as the Sponsor.
- The Requester and the Approver may not be the same person unless they are a University Administrative Officer.
- The Sponsor must be a "Normal" Employee Net-ID.
Net-ID Summary
The following table summarizes several aspects of
the provisioning and deprovisioning of Net-IDs.
| Net-ID | ————— Sponsorship ————— | ||||
|---|---|---|---|---|---|
| Type | For | Who May Request | Who May Approve | Renewal Period | Suspension | Normal (Primary) |
Current Employees | n/a | n/a | n/a | After Last Day |
| Current Students | n/a | n/a | n/a | Sem After Last Enrolled | |
| Secondary | Student Employees | Supervisor | not required | Each Feb. & Sep. | If not renewed, or with the Student's Primary Net-ID |
| Emeritus | Emeritus Faculty | Self | not required | Each Sep. | If not renewed |
| Affiliate | Other Individuals | Any Employee | AO/Delegate | Each Feb. & Sep. | |
| Role | Business Functions | Any Employee | AO/Delegate | Each Sep. | |
| Provisional | Incoming Employees | Any Employee | n/a | n/a | If not converted to Normal by the arrival of HR data within 21 days. |
Notes:
- AO refers to ISU Administrative Officers.
- If an AO makes a sponsorship request, no other approval is needed.
- An AO may delegate approval authority to any employee.
- A delegate may not approve their own sponsorship/request.
- Here the term "Any Employee" excludes C&XH-base employees.
- Here "Sem" ignores Summer sessions.
- Current Students include incoming students and those registered the previous semester.
